Documents & Requirements
Global requirements. Carefully prepared. Precisely fulfilled.
Trading internationally – with legally compliant documentation from MATO GROSSO EXPORTS
When exporting raw materials, it is not only the price or quality that determines success – complete and country-compliant documentation is just as important. Whether commercial invoice, certificate of origin or specific special certificates: without correct documentation, there is a risk of delays, additional costs or even refusal of import.
MATO GROSSO EXPORTS guides you through the entire documentation process – with experience, tested templates and a strong network of chambers, authorities and accredited laboratories.
We ensure that your deliveries do not fail due to formal hurdles, but can be processed smoothly and legally compliant worldwide.
How we work with you – from inquiry to document approval.
Are you planning to import Brazilian raw materials or would you like to find out about the applicable export regulations? Regardless of whether you already have concrete contract data or are still in the evaluation phase – MATO GROSSO EXPORTS is your contact partner.
We offer:
Initial orientation on country-specific requirements (e.g. China, EU, MENA)
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Advice on contract and document structure (e.g. LOI, ICPO, SPA)
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Assistance with the preparation, review and certification of all export documents
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Support with translations, legalizations and deadline planning
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You can reach us easily and directly by email, contact form or WhatsApp. This allows us to quickly clarify which documents are required for your specific project – individually tailored to the product, target country and trading conditions.
Which export documents are required?
Depending on the product category, destination country and agreed INCOTERMS, certain export documents are mandatory. Here is an overview of the most common documents when exporting Brazilian raw materials:
1. Commercial invoice
2. Packing List
3. Certificate of Origin
4. Health and phytosanitary certificates
5. Laboratory analyses / Quality certificates
6. Bill of Lading / Air Waybill
7. Insurance Certificate
Export release and export registration (Registro de Exportação)
Keeping an eye on country-specific requirements
Import regulations vary depending on the target market. MATO GROSSO EXPORTS will check all necessary special requirements for you:
Halal, kosher or GOST certificates
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Mandatory languages (e.g. Arabic or Mandarin)
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Consular legalization or apostille
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Customs formats, tax regulations, digital signature obligations
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In this way, we ensure that your goods not only make it across the border, but are also delivered in a legally compliant and predictable manner.
Our services – your documents in safe hands
With MATO GROSSO EXPORTS Brazil you benefit from:
Complete documentation in accordance with INCOTERMS and import specifications
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Advice on deadlines, costs and necessary approvals
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Tried and tested sample templates for LOI, ICPO, SPA and much more
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Direct communication with authorities, chambers and logistics partners
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On request: verified translations, legalizations and original shipping
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Frequently asked questions (FAQ)
What documents do I need to import raw materials from Brazil?
At least LOI, ICPO, commercial invoice, certificate of origin, possibly health or quality certificates – depending on the product.
Who issues the certificate of origin?
Authorized chambers of commerce in Brazil such as FIEB or CNI.
Are certified translations required?
Yes, for some countries or certificates – we will advise you individually.
Can MATO GROSSO EXPORTS help with the procurement of all documents?
Yes, we support you in preparing, obtaining and notarizing all documents.
How long does it take to create the document?
specifications, payment and delivery terms.
